Administrative Assistant

 

Job Description:

• Perform administrative, clerical duties and personal assistance for the Department Director.

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• Compose communications, letters, memos, assessment, surveys, etc.
• Develop and prepare presentations as required.
• Review incoming correspondence, action and/or dispatch material to appropriate personnel.
• Monitor incoming telephone calls and specialty related queries.
• Operate and maintain filing system.
• Coordinate all requirements and duties for Department Director and Managers.
• Assist with mailing function for sales force in liaison with other administrative assistants and receptionist.
• Assist in liaison with other administrative assistants the smooth running of the Department e.g. stationery, photocopiers, fax machine, phone duties etc.
• Maintain administrative lists for marketing e.g. product information contact sources, personnel lists as required, to ensure up to date records/information are maintained.
• Ensure work location accuracy of responsible areas.
• Continue to maintain and update business knowledge by studying regularly product training materials and promotional and non-promotional materials.
• Take responsibilities in company projects and adapt him/herself to the changing or new work conditions and requirements.

Qualifications:

• Bachelor’s degree, preferably in Business Administration, Economics or related fields,
• 0-2 years of administrative assistant experience,
• Strong analytical & strategic thinking & decision making skills
• Excellent communication skills
• Excellent presentation, planning and organization skills
• Good level in written and spoken English
• Good command of Office Programs

AbbVie is an equal opportunity employer including disability/vets. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a disabled veteran, recently separated veteran, Armed Forces service medal veteran or active duty wartime or campaign badge veteran or a person’s relationship or association with a protected veteran, including spouses and other family members, or any other protected group status. We will take affirmative action to employ and advance in employment qualified minorities, women, individuals with a disability, disabled veterans, recently separated veterans, Armed Forces service medal veterans or active-duty wartime or campaign badge veterans. The Affirmative Action Plan is available for viewing in the Human Resources office during regular business hours.

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